Step 5: Another dialog box will appear, click OK. When you mark a presentation as final, PowerPoint asks you to save the file. The next time you open it, you will see a yellow MARKED AS FINAL message at the top of the file. If you click Edit Anyway, the presentation will no longer be marked as final. How to edit a (.PPS or.PPSX) PowerPoint Show file. All you have to do is change (or rename) the extension of the file from.pps to.ppt. (Note: To display the file extensions of file types, in Windows Explorer go to Tools >> Folder Options >> View and uncheck the 'Hide file extensions of known file types' checkbox.) So.
Use sound and narration audio files to enhance your presentation. Play audio files across several slides, play music during specified slides, or play background music along with narration. After you've added the sound files, change the volume level and hide the audio icons on the slide.
Instructions in this article apply to PowerPoint 2019, 2016, 2013, 2010, 2007; PowerPoint for Mac, and PowerPoint for Office 365.
Play Music Across Several PowerPoint Slides
There may be times when you want a single audio file to play during an entire slide show or from a certain slide to the end of the show.
To play music across several PowerPoint slides until the audio ends:
Navigate to the slide where the music, sound, or another audio file will start playing.
On the ribbon, go to the Insert tab.
In the Media group, select Audio, then choose Audio on My PC.
If you don't have a pre-recorded audio file, select Record Audio to create a narration.
Navigate to the folder where the sound or music file is stored, choose the file, then select Insert.
Select the audio icon.
Go to the Audio ToolsPlayback tab.
In the Audio Options group, select the Play Across Slides check box.
The sound file will play across 999 slides or to the end of the music, whichever comes first.
Set Music Playback Options Using the Animation Pane
If you want to play several selections of music (or parts of several selections) and want the music to stop after a precise number of slides have been shown, set up the audio files as animations.
To find the animation options:
Navigate to the slide which contains the sound file icon.
On the ribbon, go to the Animations tab and select Animation Pane.
Select the audio icon.
In the Animation Pane, select the drop-down arrow next to the audio file.
The Play Audio dialog box opens and displays the Effect tab.
Use the Effect tab to set when an audio file should start playing and stop playing.
Use the Timing tab to set how the sound should start and to set a delay time.
How to Play Music Over Specific Number of PowerPoint Slides
To change the number of slides that the audio file will play across:
In the Play Audio dialog box, go to the Effect tab.
In the Stop playing section, delete the entry 999.
Enter the specific number of slides for the music to play.
Select OK to apply the setting and close the dialog box.
Go to the Slide Show tab and select From Current Slide to start the slide show at the current slide.
If you prefer to use keyboard shortcuts, select Shift+F5.
Preview the music playback to make sure it is correct for your presentation.
Hide the Sound Icon During a PowerPoint Slide Show
How To Edit Powerpoint Slideshow
A sure sign that a slide show was created by an amateur presenter, is that the sound file icon is visible on screen during the presentation. Get on the right road to becoming a better presenter by making this quick and easy correction.
To hide the sound icon:
Select the sound file icon. The Audio Tools tab appears above the ribbon.
Go to the Audio ToolsPlayback tab.
In the Audio Options group, select the Hide During Show check box.
The audio file icon will be visible to you, the creator of the presentation, in the editing phase. However, the audience will never see it when the show is live.
Change the Volume Setting of an Audio File on a PowerPoint Slide
Edit Slideshow Powerpoint Files
There are four settings for the volume of the audio file that is inserted into a PowerPoint slide: Low, Medium, High, and Mute. By default, audio files that are added to a slide are set to play at the High level. This may not be your preference.
Edit Powerpoint Background Template
To change the volume of the audio file:
Select the sound icon on the slide.
Go to the Audio ToolsPlayback tab.
In the Audio Options group, select Volume.
Choose Low, Medium, High, or Mute depending on your needs and preferences.
If you choose a low audio volume, the audio file may play much louder than anticipated. Adjust the sound playback further by changing the sound settings on your computer, in addition to changing the audio volume in PowerPoint.
Slideshow
To make sure the audio plays at the right volume, test the audio on the presentation computer if this computer is different than the one you used to create the presentation. And, preview your presentation in the location where the slide show will take place to make sure the audio sounds good with the room's acoustics.